XR Co-Creation Workshop: Intensive collaborative planning session Overview

Our 2-Day Co-Creation Workshop is an intensive, hands-on planning sprint designed to rapidly align stakeholders, define clear objectives, and build a practical roadmap for implementing immersive technology within your organisation.

Delivered by XR specialists, the workshop brings your team together with our experts to deep-dive into your goals, challenges, and technical environment. Through guided exercises, technical assessments, and collaborative design sessions, we co-create a tailored XR strategy and action plan that accelerates decision-making and sets you up for successful deployment.

This format is ideal for organisations that want fast progress, alignment across teams, and clear next steps — without lengthy consulting engagements.

Language:

English

Product Sheet

Download Document

Product Deck

Download Document

  1. Discovery & Vision Alignment

Collaborative exercises to define the “why” and the intended outcomes.

  • Establishing strategic goals and success criteria
  • Mapping priority business challenges
  • Identifying high-impact XR opportunities
  • Stakeholder alignment and expectation setting
  1. Technical & Infrastructure Deep Dive

A structured review to confirm readiness and identify constraints.

  • Network bandwidth analysis (Wi-Fi & wired)
  • Hardware compatibility check
  • Security considerations and compliance discussion
  • Backup, data protection, and reliability planning
  1. Integration & Workflow Mapping

Designing how XR fits into existing systems and processes.

  • Review of relevant APIs, LMS, HRIS, CMS, or DAM systems
  • Mapping data flows (user progress, analytics, content updates)
  • Authentication strategy (SSO, identity, permissions)
  • Performance and scalability planning
  1. User Readiness & Adoption Planning

Ensuring the human side of the rollout is prepared for success.

  • Defining key user groups and readiness requirements
  • Training program outline and delivery plan
  • Change management pathways
  • Drafting support materials (FAQs, SOPs, Quick Start Guides)
  1. Roadmap & Action Plan Creation

The core outcome of the workshop.

  • Prioritised use cases
  • High-level deployment plan and timeline
  • Risk assessment and mitigation plan
  • Budgetary considerations
  • Clear next steps and owner assignments
  • Kickstarting an XR Initiative
    Perfect for organisations beginning their XR journey and needing clarity, alignment, and a strategic direction.
  • From Pilot to Scale
    Helps teams refine what worked, what didn’t, and how to scale XR efficiently and sustainably.
  • Multi-Department Alignment
    Ideal when HR, L&D, IT, Operations, and Innovation all need to agree on a shared approach.
  • Solution Validation & Feasibility Planning
    Testing assumptions, validating technical constraints, and determining what’s achievable.
  • Rapid Requirements Gathering
    Useful for developers, vendors, or internal product teams needing fast, structured input before building solutions.
  • Preparation for Large-Scale Deployment
    Ensures that everything — infrastructure, content, integrations, and user readiness — is thought through before rollout.
  1. Organisations Starting Their XR Journey

Teams exploring XR and needing expert guidance to define where to start and how to justify investment.

  1. Companies Moving From Pilot to Production

Groups that have tested XR and now need a clear path to scale and institutionalise it.

  1. Cross-Functional Teams Needing Alignment

Departments such as L&D, IT, HR, Safety, Ops, and Innovation who must collaborate for XR to succeed.

  1. IT & Infrastructure Leaders

Teams responsible for ensuring technological readiness and system integration.

  1. Executive or Stakeholder Groups

Leadership teams seeking clarity, governance models, and a business case for XR adoption.

  1. XR Vendors, Agencies, or Development Teams

Solution providers working with a client who needs structured discovery and planning before development begins.

  1. Educational Institutions & Training Providers

Schools, academies, or corporate training centres designing an immersive learning strategy.

  1. Organisations with Complex Environments

Companies with strict security, compliance, or multi-site deployments that require careful upfront planning.

  • Make a list of key stakeholders that will need to be involved with the decision making and or have workloads that will be impacted by the use of XR technologies.